We Are Hiring!!
Bookkeeper & Payroll Administrator – Join the Heart of Woodside Sanctuary
Location: Johannesburg
Start Date: Ideally June 2025 (for handover and training with current Bookkeeper)
Employment Type: Full-time, permanent
Closing Date for Applications: 18 June 2025
Woodside Sanctuary – a trusted and compassionate home for individuals with profound intellectual disabilities – is seeking a dedicated, experienced, and kind-hearted Bookkeeper & Payroll Administrator to join our committed team. This is more than just a job — it’s a calling for someone who wants their professional expertise to make a lasting difference in the lives of others.
We are looking for someone with an exemplary credit and police record, a warm and approachable personality, and a genuine appreciation for collaborative teamwork in a mission-driven environment. The successful candidate will play a pivotal role in ensuring the financial integrity and daily administrative stability of our organisation.
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Key Responsibilities:
* Full bookkeeping to Trial Balance
* Manage petty cash and monthly reconciliations
* Debtors management: invoicing, collections, and liaising with families
* Coordinate Road Accident Fund payments
* Recharge and reconcile medication expenses for residents
* Creditors: reconciliations, capturing, and timely payments
* Payroll administration: manage leave forms, submit hours, process deductions/income
* Prepare monthly salary register and payroll reports
* Support budget planning and monthly management reports
* Perform VAT reconciliations and submissions
* Capture IT3d and 18A certificates
* Assist with donor and special project reporting
* Daily bank statement capturing and cashflow monitoring
* Update fee structures and assist with annual increases
* Maintain fixed asset register and process depreciation journals
* Submit claims: NGCT, funeral, provident fund
* Handle monthly debit orders, casual wages, union and provident fund journals
* Filing, audit preparation, and ad hoc financial tasks
* Liaise with auditors, banks, and EMA
* Assist in financial decision-making reports for management
* Participate in financial audits and steercom meetings
* Support with the 500 Club draw and reporting to Marketing
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Who We’re Looking For:
* A qualified Bookkeeper with a strong background in full-function accounting and payroll
* Proven integrity with a clean police and credit history
* Strong working knowledge of Pastel, Excel, and standard accounting practices
* Exceptionally organised, detail-oriented, and proactive
* A team player who communicates with clarity, kindness, and empathy
* Someone who thrives in a purpose-driven environment and is committed to ethical financial stewardship
* Experience in NPO environments and donor reporting would be an added advantage
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Why Join Woodside Sanctuary?
* Be part of a compassionate team transforming lives
* Work in a values-driven environment where your skills truly matter
* Contribute to a meaningful cause every day
* Receive full support and handover training from our current Bookkeeper
* Help shape the future of one of Johannesburg’s most respected care organisations
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To Apply:
If this opportunity speaks to both your heart and your skillset, we’d love to hear from you. Please send your CV, a brief cover letter, and two contactable references to kwilliams@woodside.co.za by 18 June 2025.
Shortlisted candidates will be subject to a police clearance and credit check as part of our commitment to ethical and secure financial management.
Tel: 011 726 7318
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Woodside Sanctuary – Financial Excellence with a Human Heart.